Overtime
One client has insisted for us to add a separate line entry for Overtime hours in Timesheet.
The reason is that they can keep track of any overtimes incurred for each assignment.
In terms of cost, it can reflect more accurately the true cost. We agreed.
If you choose to add this feature into your system, all you need to do is to go to Company Setting and click “yes” to Overtime reporting. All timesheet entries and reporting will include the separate overtime charges.
It will also reflect on Profitability Report as a separate section on OT.
Invoicing
We just received a report from K.C. Oh & Co., CPA that there are discrepancies between the Invoice Journal and the Journal Entries.
Upon careful analysis, we found out that the problem arises from the incorrect entry of the client deposits into Service Charges in negative amount.
The correct way is to first set up that 100,000 in Client Advances and Deposit. Then apply that 100,000 deposit in Invoicing so that the actual accounts receivable is 100,000 less than the gross invoice amount. By putting a negative number in Service Charges and then apply it to Invoicing in negative amount, the face value of the invoice is correct but the underlying journal entries are all incorrect.
In order to avoid this situation, we will do the following:
- Stop allowing negative numbers to be entered in Service Charges.
- In Invoice Maintenance, we will add the detail journal entries there so that users can see exactly what the journal entries will look like.
- Just a thought, we can in fact put in the net effect on each account type there. For example, by applying that negative amount service charges, the net effect to revenue will be lowered than the actual revenue so that user can have more information about the transaction.
This has been a great exercise. It took us three persons, one whole day and many programming in order to find out the problem. We surely do not want our users to suffered the same.
So, we will put those necessary analysis and correlation into the System immediately.
It looks like that our user had created the wrong entries in the wrong place but it is in fact our responsibility to prevent things like this from happening.
If you do find out any glitches please do let us know so that we can make it better.
Thank you!
Mailing Label
Fan Chan & Co., CPA has requested that we add the mailing label printing option under the CRM function.
We agreed. The new function will export the requested mailing list to an XML formatted file and displayed in Excel worksheet for verification and modification before printing.
Power to talk to clients
For those who had attended the seminar, thank you for your insights and comments.
One interesting comment coming from the participant is that whether they can use the system to “talk” to their clients confidentially and with just a touch of a button? The answer is yes.
We are going to roll out the client side mobile phone based web app so that you can “talk” to you client anytime, anywhere.
New Forms Gazzetted
The Hong Kong Government has finally gazetted the new forms in compliance with the new company law and most of them will be effective March 3, 2014.
Click below for learning more!
Access CSA Data in the Cloud
We are going to conduct four sessions of seminar in November.
The topic is to discuss the integration of CSA client, job and alarm data to CPAnywhere.
If you are interested in attending the free seminar, please call Mr. Ho at 2521-3110 to reserve a seat.
New Look!
Lately, we have been updating the look and feel of the CPAnywhere program.
The new look is more appealing and easy to use.
For those who want to try out our newest and state-of-the-art CPAnywhere system, please call Mr. Aki Ho at 2521-3110 for the presentation.
Change Client ID
We have finally finished this important function to change the client’s ID.
The use of Client ID is very wide spread among jobs, chart of accounts, timesheet, events, letters and many other minor functions.
We have to make sure that every part of the data record will get updated when an client ID change occurred.
Finally, we get it done!
Subcontracting
Recently, Aki had a conversation with a prospective client regarding the power of the job control functions.
They had proposed that we can add a distinct function called Subcontracting under the Job Assignment. The purpose of it is that they can use it to keep track of subcontractors about the status and the cost.
We can have two choices:
- To add a separate section called Subcontracting
- Use the present work code to control it with the selection of the subcontractors from a built in list.
If you have any idea, please let us know so that we can incorporate that idea into Job Assignment.
Record storage
We have added the Type as “Others” on top of Job, Contract and Letters (correspondence) selections and to rearrange the selection by placing Client or Customer on top of the selection.
This will speed up the task a lot. For internal documents, we do suggest that you can set up your own firm as one of the clients for record storage. Thanks to Sabrina of Union Alpha’s suggestion!
Also, we heard that Vince, the almighty know-it-all system manager of Cheng & Cheng CPA, is being admitted to the hospital temporarily. We miss him a lot and his intelligent suggestions and improvements to CPAnwhere (or MBAnywhere). Our hearts go to Vince and wish him well. Thanks for his insights and contributions for all these years. Get well soon!